“Give me six hours to chop down a tree and I will spend the first four sharpening the axe.”
Abraham Lincoln
Effective project management is determined by numerous factors that all contribute to the fulfillment of a project. Just as Abraham Lincoln stated many years ago, the planning and preparation that precedes the execution of a project are extensive.
With effective planning, the execution of a project happens significantly better.
Today we are going to discuss the main aspects that are often overlooked, but crucial in the execution of a project.
The scope of a project is all the determining factors that are required to see the fulfillment of the project. This includes all resources, timelines, location, costs, logistics, and more.
With the scope identified, the idea of the project is already cemented. Through this, the project manager and their team is able to plan what’s expected down to the minute detail.
Another duty that must occur after the scope is defined is communication.
All stakeholders who are involved with the project (such as those paying for it or those working on it) must be made aware of the scope. This ensures the following is set in place:
With everyone in the loop, we can begin planning the details.
The plan of any major project is extensive and accurate.
Due diligence becomes everyone’s friend in this instance and research, interviews, and the hiring of experts can all begin. With the accumulation of knowledge and the right minds put into action, the planning phase begins.
In this phase, there are a set of crucial elements that need to be defined:
Once these are defined, the plan can come together into a more actionable approach.
This is when every team and person responsible for tasks is briefed and their inputs are shared. Be sure to also communicate the necessary expectations to each team as well as determine a way to measure their performance.
To ensure quality and the meeting of expectations, it is of high importance to make sure consistent communication not only happens between the project manager and the teams but also with the project manager and stakeholders.
Effective communication goes a long way in the sense that all parties are up to date with progress and can make necessary adjustments if needed.
What also happens in this instance is that stakeholders’ expectations can be managed. If some unforeseen circumstance prevents something from happening, they can be made aware and are not surprised in the long run.
The main takeaway from this discussion is the importance of planning.
Going into a massive undertaking is something that requires extensive preparation.
Be sure to find the right people to help guide you into these territories. Asking for help only ensures quality.
